AI Meeting Assistant Pricing Comparison (June 2026): What You Actually Pay
Side-by-side pricing for Fireflies, Otter, Fathom, and tl;dv. Free plan limits, annual discounts, and what you get at each tier — updated June 2026.
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Why pricing matters more than features
Most AI meeting assistant reviews lead with features. But the real decision for solo operators and small teams usually comes down to one question:
What will this cost me at the tier I actually need?
Free plans look generous on paper. Then you hit the transcription minute cap, the storage wall, or the AI summary limit — and the upgrade path costs 2-3x what you expected.
This guide breaks down the real pricing for the four most popular AI meeting assistants as of June 2026, with the details that matter: what each free tier actually limits, when you will outgrow it, and what the paid upgrade really costs.
Quick pricing table
| Tool | Free tier | Solo paid | Team paid | Annual discount |
|---|---|---|---|---|
| Fireflies | Unlimited transcription, 800 min storage | $10/seat/mo (Pro) | $19/seat/mo (Business) | ~44% off monthly |
| Fathom | Unlimited recording + transcription | $16/mo (Premium) | $15/user/mo (Team, 2-user min) | ~20% off monthly |
| Otter.ai | 300 min/user/mo | $16.99/mo (Pro) | $30/user/mo (Business) | Varies |
| tl;dv | Free with limits | ~$20/mo | ~$25/user/mo | Available |
Fireflies.ai pricing breakdown
Free — $0 forever
- Unlimited transcription (with rate limits) - Limited AI summaries - 800 minutes of storage per seat - Zoom, Google Meet, Teams integrations - Meeting search + AskFred AI assistant - Mobile + desktop apps + Chrome extension - API accessWhen you outgrow it: You hit the AI summary limit quickly if you run more than 5-8 meetings per week. Storage fills fast with long recordings.
Pro — $10/seat/month (annual) or $18 monthly
- Everything in Free - Unlimited AI summaries - 8,000 minutes storage per seat - Download transcripts, summaries, recordings - Personal Assistant, talk-time analytics - AI Skills + Voice Agents - 20 AI credits per seat - Action items + Task Manager - Unlimited integrationsWho this is for: Solo operators and small teams who need AI summaries on every call. The annual price of $10/seat is the best per-seat value in this comparison.
Business — $19/seat/month (annual) or $29 monthly
- Everything in Pro - Unlimited storage - Video recording - Multi-language Mode - Conversation intelligence - Team analytics (for admins) - 30 AI credits per seat - User groupsWho this is for: Teams of 5+ who need conversation intelligence dashboards and unlimited storage.
Fathom pricing breakdown
Free — $0 forever
- Unlimited recordings + transcriptions - Bot-free capture option (in beta) - Instant AI call summaries - Clips, playlists, search across callsWhen you outgrow it: The free plan gives generous recording and transcription but lacks action items, advanced summaries, and team collaboration.
Premium — $16/month (annual) or $20 monthly
- Everything in Free - Advanced call summaries - AI-generated action items - Conversational meeting assistant - Custom meeting botWho this is for: Solo users who want action items and deeper AI features without team features.
Team — $15/user/month (annual, 2-user min) or $19 monthly
- Everything from Premium - Global search across shared calls - Playlists of highlights from meetings - Collaboration: comments, folders, keyword alerts - Custom transcription vocabulary - Single sign-on (SSO)Business — $25/user/month (annual) or $34 monthly
- Everything from Team - CRM field sync - Deal View summarizing insights - Coaching metrics + AI scorecards - Custom data retention policiesWho this is for: Sales teams who need CRM sync and coaching features.
Otter.ai pricing breakdown
Free — $0
- 300 minutes of transcription per user per month - 30-minute max per conversation - 3 imported files lifetime - 25 most recent conversations - Basic AI summaries with action itemsWhen you outgrow it: The 300-minute cap hits fast if you have 2-3 hours of meetings per week. The 30-minute max per conversation cuts off long sessions.
Pro — ~$17/month (annual) or ~$23 monthly
- 1,200 minutes per user per month - 90-minute max per conversation - 10 imported files per month - Unlimited conversation history - Advanced AI meeting templates (15 per user) - 2 concurrent meetingsBusiness — ~$30/user/month (annual) or ~$40 monthly
- Unlimited transcription - 4-hour max per conversation - 6,000 imported file minutes per user - 3 concurrent meetings - Advanced AI meeting templates (30 per user) - Shared custom vocabularyWho this is for: Teams who need OtterPilot (auto-join meetings) and high-volume transcription. The Business plan is the most expensive per-seat in this comparison.
tl;dv pricing breakdown
Free
- Basic recording and transcription - Limited AI summaries - Integration with Zoom, Google Meet, TeamsWhen you outgrow it: Feature gates on the free plan push most active users toward paid within 1-2 weeks.
Pro — ~$20/month
- Full AI summaries and action items - Unlimited recording - Meeting insights and analyticsEnterprise — custom pricing
- SSO, advanced analytics, custom integrationsWho this is for: Teams already in the tl;dv ecosystem who value the interface and recording quality.
The real cost comparison
Here is what you actually pay at each tier (annual billing, per seat):
| Tier | Fireflies | Fathom | Otter | tl;dv |
|---|---|---|---|---|
| Free | $0 (unlimited transcription) | $0 (unlimited recording) | $0 (300 min cap) | $0 (feature-gated) |
| Solo paid | $10/mo (Pro) | $16/mo (Premium) | ~$17/mo (Pro) | ~$20/mo |
| Team | $19/mo (Business) | $15/mo (Team) | ~$30/mo (Business) | ~$25/mo |
Which pricing model fits your situation
Solo founder, under 10 meetings/week
Start free on Fireflies or Fathom. Both give unlimited transcription. Upgrade to Fireflies Pro ($10/mo) when you need AI summaries on every call.Team of 2-5, shared meeting intelligence
Fathom Team at $15/user/month is the lowest team entry point. Fireflies Business at $19/seat/month adds conversation intelligence.Team of 5+, need analytics + CRM sync
Fathom Business at $25/user/month adds CRM sync and coaching. Fireflies Business at $19/seat/month is cheaper but without CRM integration.Budget-constrained, need basic transcription
Otter free works if you stay under 300 minutes and 30-minute calls. For anything heavier, Fireflies or Fathom free are more generous.Bottom line
- Fireflies has the lowest entry point for paid ($10/mo Pro) and the strongest free tier for search-heavy users
- Fathom has the best team value ($15/user/month) and the cleanest upgrade path
- Otter is the most expensive per seat but includes OtterPilot auto-join and meeting templates
- tl;dv is competitive at the pro tier but less differentiated on pricing
The pricing gap between tools is real. A 5-person team on Otter Business pays ~$150/month. The same team on Fathom Team pays $75/month. Same 5-person team on Fireflies Business pays $95/month. The feature trade-offs are real too — but the price differences compound fast.
Start free on Fireflies or Fathom and upgrade only when the free tier actually blocks you. The Meeting Memory System works with any of these tools — it provides the follow-up prompts and structured templates that turn AI summaries into action.
Choose proof or paid
Ready to buy? Start with the $19 founder prompt pack. Still skeptical? Run the matching Prompt Evaluator demo first and see the workflow pressure-tested before you pay.
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Choose your next step
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Review the exact offer details before you buy, then decide whether the $19 entry product or the full meeting workflow is the better fit.
If you already know you want a paid fix, go straight to checkout. If you still want workflow proof first, run the matching Prompt Evaluator demo.
Choose the path that matches your buying style: review the details first, or go straight to the paid workflow if you already know what you need.
The Meeting Happened. The Decision Didn't.
Most meeting failures are not capture problems or follow-up problems. They are decision problems — and they look like the other two until nobody can explain what was agreed.
Read the latest issue →Start with the $19 founder prompt pack
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